The Specimen Checklist is a listing of specimens that have been submitted and may be submitted for a patient registered to a given study. Staff at collecting sites use the Specimen Checklist to log a specimen, that is, record that the specimen was collected on a certain date. For repository users, the Specimen Checklist displays in "view mode" only. Repository staff cannot log a specimen on behalf of a collecting site.
To view the Specimen Checklist for an individual patient, you must first search for the patient. For instructions on searching for a patient, see the section titled Search[ |Search for a Patient0]for[ |Search for a Patient0]a[ |Search for a Patient0]Patient
When the Patient search results screen appears, select the Patient initials to open his or her Specimen checklist.
The Patient ID and initials are shown prominently at the top of the screen. Tabs across the top of screen show Epochs in chronological order - for example, Pretreatment, During Treatment, Post-Treatment, Remission, and Relapse. Epochs are general groupings. Within each Epoch there may be one or more Arms, Collection Events. Collection events show specimens to be collected during a single patient visit.
The Specimen Checklist contains several columns:
Collected: This column contains checkboxes you click to indicate that you have collected the specimen. If you do not click the checkbox the system does it for you after you specify the collection date.
Study: This column lists the Alliance study number.
Specimen expected: This column lists the specimen to be collected at the time period shown. The description may include:
- Amount of specimen expected (e.g.: 20 ml)
- Type of specimen (e.g.: Whole Blood)
- Number of specimen containers (e.g.: 1)
- Type of specimen container (e.g.: Green Top Tube)
Note that the Specimen Expected column shows the total amount of specimen required and the number of containers that should be used. For example, if the Specimen Checklist shows
20 ml Whole Blood
4 x 6 ml Green Top Tubes
it means a total of 20 ml of blood should be collected into the four green top tubes, with approximately 5 ml blood collected into each tube.
Collection date: This column requires you to specify date on which the specimen was collected. Easiest way to enter a date is to select to open the Calendar icon next to the date field. A small calendar pops up, allowing you to select the date. If a time is also required, move the time sliders to select the desired time. If you prefer to type the date and time, you can enter them in textboxes on the calendar and calendar/clock pop-ups in the format mm/dd/yyyy hh:mm
Status: This column shows the status of the specimen. Following are the statuses
Specimen checklist Task bar
Two buttons appear on the menu bar across the top and bottom of the screen.
Save: Select Save button to save information on screen and leave the screen open. For example, select this button if you wish to save the specimens you have logged and log additional specimens.
Add to shipments: Select Add to shipments button to add the collected specimens to a shipment. Specimens appear on Shipments screen and on the Packing slip for that shipment. However, the shipment is still considered pending until you access its Packing slip and select Send shipment.